The first time a benefit plan (401k, 403b, pension, etc.) is required to have a benefit plan audit can be challenging and stressful. Generally speaking, once the plan has over 120 eligible participants at the beginning of the plan year, the IRS and Department of Labor (DOL) require that a plan audit is completed by an independent accounting firm. The auditor is required to determine the plan is operating according to plan documents and other regulations. Areas commonly examined include plan operations, financial reporting, participant loans, deferrals and even eligibility rules. Since it’s likely the plan has never been reviewed in such detail the questions and documentation requests may seem overwhelming. The good news is it’s not all gloom and doom. There are steps you can take before the audit to make the process smoother. To help clients, prospects and others, Wilson Lewis has provided an overview of the audit process and preparation tips below.
There are generally 4 phases to the benefit plan audit process including the planning, fieldwork, wrap up and audit report phases. During the planning phase expectations are set, timing reviewed, and initial document and other requests are made. This is an excellent time to ask your auditor questions and gain a better understanding of what to expect. During this phase the auditor will review documents to gain an understanding of how the plan functions and essentials specific to your plan. The fieldwork phase is when staff from the audit firm test plan transactions and ensure compliance with plan documents. The wrap up phase is when the auditor holds a closing meeting to discuss any issues, areas of concern or outstanding items. Finally, the audit report will be issued with the auditor’s opinion on the condition of the plan’s financial statement.
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The first-time experience of a benefit plan audit can be somewhat confusing, especially since it’s a new process. Following the steps outlined above can help reduce the stress of the process. If you have questions about your first plan audit or need assistance with your plan audit, Wilson Lewis can help. For additional information please call us at 770-476-1004 or click here to contact us. We look forward to speaking with you soon.
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